Onsite+Registration

**//ON-SITE REGISTRATION COMMITTEE TIMELINE//**
 * MACUL CONFERENCE**


 * Purpose: ** To provide leadership in coordinating and meeting the On-Site Registration needs of Conference.


 * (NOTE:** Volunteers work with MACUL staff and U of Cincinnati Conf Planner staff at the Pre-Registration area. Paid conference workers work with On-Site committee and MACUL staff at the On-Site Registration and “Help Desk” areas.

Confirm registration area at conference with U of Cincinnati Conf Planner. Confirm hiring of paid staff for this area. Make any changes to registration booklet instructions and form by November.
 * September-October: **Review last year’s information and process with MACUL office staff.
 * November: ** Review/revise letters to be sent to volunteers.

Confirm setup and placement of registration booths, signage, etc with U of Cincinnati Conf Planner. Confirm with Tech Support that the registration site will have a WIRED connection to the Internet, with backup cellular connection.
 * December: **Letters to volunteers go out as soon as names are received from volunteer solicitation. Send letter to thank volunteer for agreeing to participate in the conference and request conference time commitments to work for scheduling purposes.

Continue scheduling of volunteers as needed. Review and/or revise on-site registration volunteer instructions, registration forms and receipts.
 * January: **Verify hiring of paid staff with MACUL Executive Assistant and U of Cincinnati Conf Planner.

Review final schedule of volunteers and paid staff. Coordinate on-site supplies and necessary equipment with MACUL Executive Assistant.
 * February: ** Continue scheduling of volunteers as needed.

registration traffic and assist volunteers. Send “Thank you” letters following the conference to the volunteers.
 * March: ** During conference, arrive early Thursday morning to help direct
 * April: **
 * May/June: ** Update timelines as needed.