Volunteer+Needs

**// VOLUNTEERS //** = =
 * MACUL CONFERENCE**
 * // NEEDS //**
 * //AV//** One or two individuals are usually hired for this area. This promotes continuity in the use and setup of equipment**. ___ volunteers are needed.**

SIGs may choose to volunteer time (particularly for visibility) in two-hour increments, plus any volunteers requesting the Booth.
 * //BOOTH//** The Booth has had the Chairpersons (2) working the Booth, one or two hired individuals,

number has varied from 24 to 40 Presiders. In addition to Volunteers, it has been found that Past Presidents make an excellent resource.
 * //PRESIDERS//** The number needed here varies on the number of Featured Speaker sessions. This

Administrative Assistant and one/two other office employees work as well.
 * //REGISTRATION//** The past few years two full-time people have been hired to work Registration.
 * ____ additional volunteers are needed.**

their time here with at least two hired individuals.
 * //SPEAKERS CENTER//** This is a real popular volunteer area. In the past, the two co-chairs spend

transportation service offered by the hotels.
 * //TRANSPORTATION//** There really isn’t much of need for this area particularly with the

== “ASK ME” STUDENTS 12-14 College students have been asked to help attendees with conference center locations and other conference program questions (6-7 per day). They receive one day free conference registration for one day of volunteering. ==


 * //SB-CEU MONITORS//** Similar to the //Ask Me// Students in terms of compensation. Need as many as possible – the more volunteers we have, the more sessions we can offer SB-CEU credit.

opportunity to take part in conference activities.
 * //NOTE://** By hiring staff for the full two conference days, committee chairs have more of an

= = =// TIMELINE //=
 * Purpose: **


 * May-June: **Check with MACUL Office staff (Kim) to determine if the **Request** **for Volunteers** needs to be updated. Determine the most visible placement for membership in out-going Conference materials.

including an article in Newsletter for the Call for Volunteers.
 * August: **Make sure article is written and/or communicate with Newsletter Editor on


 * November: **Prepare the Volunteer Database.

Send list of Volunteers for Registration, Speakers Center, Booth and Presiders to respective Committee Chairpersons.

Each Chairperson will send out a letter thanking members for volunteering and informing the volunteer which area they will be assigned to. (Assignments should be to no more than two areas.)


 * December: **Be sure the Newsletter will include another article in the January issue.

assignment(s) and role(s).
 * January- **
 * February: **Once assignment(s) have been made for Volunteers, send letter confirming their

Confirm that committees who need volunteers have filled their needs: Registration, Speakers Center, MACUL Booth, and Presiders -


 * March: ** Following the Conference remind each Committee Chair to send a Thank You note to the volunteers they worked with.


 * __WHO DO YOU COMMUNICATE WITH, HOW AND WHEN__?**

Committee Chairperson(s) for Registration, Speakers Center, Booth, Presider, Newsletter Editor, WMU C&S, Executive Assistant and Conference Chair(s).